Unit Receipt Voucher
2025-01-10
Overview
A Unit Receipt Voucher is used when the business receives money from a customer related to a specific unit, apartment, shop, or property.
This receipt is directly linked to the customer's ledger and the associated unit, ensuring accurate tracking of receivables and customer balances.
Scenario
A customer makes a payment toward their unit’s outstanding charges, such as rent, maintenance, installment, or utility recovery.
The payment is recorded under the exact unit so reports reflect accurate balances.
Examples
- Customer pays rent for Unit A-102.
- Maintenance charges received from a tenant.
- Installment received for a booked property.
- Advance received for unit reservation.
Accounts Impact
| Account | Debit | Credit |
|---|---|---|
| Cash / Bank Account | ✔ | |
| Customer Account (Unit Ledger) | ✔ |
Steps
1. Open Unit Receipt Voucher
Go to Vouchers → Receipt → Unit Receipt.
- Select Customer
- Select Unit
The system automatically pulls outstanding balances for the selected customer and unit.
2. Enter Payment Details
Choose Cash or Bank, enter the received amount, select invoice/charge to adjust, and add narration.
3. Confirm Allocation
Allocate the amount against outstanding rent, charges, or installments.
If partial payment is received, the system will keep the remaining balance open.
4. Save Voucher
Payment is posted to the customer's unit ledger and cash/bank ledger.