Centralized Lot & Unit Inventory Management System

Stop scrolling through chaotic chat groups to find available units. Aiksol360 CRM organizes your subdivision lots, condo units, and commercial spaces into a searchable inventory engine that matches stock with prospective buyers automatically.

Automated Lead-to-Property Matching

Automated Lead-to-Property Matching

Put your data to work to accelerate sales. When you add a new lot or condo unit, the system scans your buyer inquiry database and alerts you: **'3 Clients are actively looking for this exact unit'**. Turn new inventory arrivals into instant closing opportunities while reactivating dormant buyer inquiries.

Smart Filters:

  • Match by Target Budget (e.g., ₱3M - ₱5M).
  • Match by Location (City, Barangay, or Master-Planned Project).
  • Match by Property Type (Condominium, House & Lot, Commercial).
Real-Time Unit Availability Status

Real-Time Unit Availability Status

Eliminate the risk of selling an already-committed unit. Inventory status updates in real time across your entire sales network. When Specialist A logs a reservation fee, Specialist B immediately sees the unit status change to 'Reserved' on their mobile app. Prevent double-booking conflicts, safeguard your brand reputation, and avoid dealing with client refunds.

Status Indicators:

  • Available (Green).
  • Reservation Paid / On Hold (Yellow).
  • Sold / Closed (Red).
Branded WhatsApp Inventory Sharing

Branded WhatsApp Inventory Sharing

Transmit professional property presentations in a single tap. Instead of forwarding disorganized text blurbs, click 'Share' to generate a polished **Inventory Card**. Displays unit numbers, floor areas, Total Contract Price (TCP), location, and **Your Agency's Branding & Contact Details** while keeping owner details masked.

Sharing Features:

  • Instant Image and PDF brochure generation.
  • Protects direct seller/owner contact information.
  • Embeds exact Google Maps pin coordinates.
Private vs. Shared Brokerage Inventory

Private vs. Shared Brokerage Inventory

Not all listings should be visible to every agent. Mark exclusive or direct owner deals as **'Private'** (visible solely to managing brokers and senior partners). General master-planned developer units can be designated as **'Shared'** (accessible to all junior salespersons). Granular access controls prevent proprietary listings from walking out the door with departing personnel.

Control Tiers:

  • Administrator & Broker-Only Access.
  • Branch or Project-Specific Access.
  • Brokerage-Wide (All Agents) Visibility.
Bulk Inventory Import & Data Migration

Bulk Inventory Import & Data Migration

Migrating from legacy spreadsheets? You do not need to type hundreds of unit records manually. The **Bulk Import Tool** allows you to upload existing property stock lists via CSV or Excel in seconds. The platform maps columns (Phase, Block, Lot/Unit #, TCP) and populates your inventory so your team starts selling on Day 1.

Migration Features:

  • One-click spreadsheet upload.
  • Automated duplicate detection.
  • Instant data export for management audits.
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FAQs

Can I hide direct property owner contact information from sales agents?

Yes. Configure Field-Level Security so junior salespersons see the unit specifications and selling price while owner contact details and acquisition costs remain hidden, preventing unauthorized direct dealings.

Does the system support both preselling units and ready-for-occupancy (RFO) lots?

Yes. Categorize inventory across preselling developments, ready-for-occupancy (RFO) units, or titled subdivision lots, and track secondary market reassignments separately.

Can I attach master site plans and floor layout graphics?

Yes. Attach architectural floor plans, subdivision master plans, and unit layout images to individual inventory cards to provide your team with visual context during buyer consultations.

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Experience how Aiksol360 Real Estate ERP and CRM streamline sales pipelines, automate collections, and accelerate transaction velocity across the Philippines.

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