Real Estate Administrative Control Panel

Take command of your brokerage operations. The Aiksol360 Admin Panel allows you to establish user roles, protect sensitive buyer records, configure commission split templates, and structure your exact property sales workflows.

User Roles, Teams & Permissions

User Roles, Teams & Permissions

Prevent internal data leakage. Configure custom **Teams** and **Roles** (such as 'Sales Specialist,' 'Team Leader,' and 'Branch Managing Broker'). Restrict junior agents to view only their assigned buyer inquiries, while providing managing brokers with complete visibility across team production. Mask sensitive fields like property owner phone numbers with role-based permissions.

  • Granular access control (View, Edit, and Delete privileges).
  • Group user directories by branch or sales division.
  • Optional IP-restricted logins to limit access to corporate offices.
Pipeline Stages & Marketing Source Configuration

Pipeline Stages & Marketing Source Configuration

Structure your exact sales progression. Customize **Pipelines** (e.g., Reservation Fee -> Contract to Sell -> Bank Financing Approval -> Title Turnover) and configure **Marketing Sources** (e.g., Lamudi Philippines, Meta Ads, Property Expos). Clear attribution ensures reports reflect which marketing channels generate closed sales.

  • Visual drag-and-drop pipeline stage editor.
  • Custom lead tags (Investor vs. End-User vs. OFW).
  • Mandatory validation fields required before advancing deal stages.
Inventory Hierarchy (Projects, Phases & Lots)

Inventory Hierarchy (Projects, Phases & Lots)

Organize property stock according to project layouts. Define **Developments**, partition them into **Phases and Blocks**, and categorize units (Residential Lots, Preselling Condos, Commercial Spaces). Establish inventory visibility rules to designate which units are open brokerage-wide versus reserved for top producers.

  • Configure standard metrics (Square Meters / sqm).
  • Administer multi-phase master-planned developments.
  • Set automated expiration windows for temporary reservation holds.
Commission Split Templates & Structure

Commission Split Templates & Structure

Automate transaction disbursements. Configure designated **'Commission Heads'** (such as Specialist Share, Managing Broker Override, House Retention) and build reusable **'Commission Templates'** (e.g., 50/30/20 standard split). Templates apply automatically upon deal closing, eliminating manual arithmetic and disbursement disputes.

  • Build reusable commission split templates.
  • Establish fixed percentage splits or variable partner allocations.
  • Designate default split templates for regular transactions.
Meta (Facebook) & WhatsApp Integrations

Meta (Facebook) & WhatsApp Integrations

Connect your digital lead channels. Link your official **Facebook Pages** to ingest buyer inquiries from ad forms and comments automatically. Configure your **WhatsApp Business Platform** connection to deploy automated greeting messages and scheduled payment reminders. Powers your automated marketing communications behind the scenes.

  • Direct Facebook Page API connection.
  • Official WhatsApp Business API configuration.
  • Instant synchronization of leads from social forms.
Bulk Import & Data Migration Utilities

Bulk Import & Data Migration Utilities

Transitioning to new software should be straightforward. The Admin Panel provides spreadsheet import utilities. Upload existing client rosters, unit inventories, and historical transactions via CSV or Excel templates. The platform maps columns and detects duplicate records automatically to ensure a clean deployment.

  • Spreadsheet import utility for contacts and inventory.
  • Automated duplicate detection algorithm.
  • Scheduled automated cloud database backups.
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FAQs

Can I disable record deletion permissions for sales agents?

Yes. Disable delete permissions for non-administrative roles to prevent client profiles or transactions from being purged without authorization.

Can we configure currency and land measurement units?

Yes. The platform supports multiple currencies (PHP, USD) and land measurement units (Square Meters / sqm), configurable within Global Settings.

Does the system maintain an administrative audit trail?

Yes. The Audit Trail documents all system modifications in chronological order, searchable by User, Date, or Module.

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