Secure Property Sales & Unit Transfer Management System

Inventory fraud and accidental double-allocation pose serious legal liabilities in property development. Aiksol360 ERP eliminates double-selling risks by locking units to verified buyer records. Manage the full customer journey from Reservation Agreements to Contracts to Sell (CTS) in a tamper-proof digital environment.

Real Estate ERP Feature Image
Secure Sales Process
Real Estate ERP Feature Image

SALES

Eliminate Double-Selling & Automate Ownership Transfers

Ensure every unit reassignment, amortization restructuring, and ownership transfer is verified and audited. Generate Certificates of Full Payment, Clearance Notices, and Transfer Documents automatically with zero manual error.

Comprehensive Buyer & Nominee KYC Records

Capture complete buyer profiles: PhilID or government-issued IDs, Tax Identification Numbers (TIN), designated beneficiaries/nominees, and contact details to ensure legal integrity during succession or rights reassignments.

Dynamic Legal Document Generation

Eliminate manual typing errors. Generate official Reservation Agreements, Contracts to Sell (CTS), and Turnover Notices populated with verified unit numbers and buyer information in one click.

Automated Amortization Schedules

Generate flexible amortization schedules instantly. Whether establishing monthly equity terms or milestone plans, due dates and balances are calculated automatically and attached to the buyer's account.

Balloon Payments & Lump-Sum Amortizations

Handle non-standard payment structures easily. If a buyer commits to semi-annual lump sums alongside monthly dues, the engine balances the amortization schedule while maintaining the agreed Total Contract Price.

Schedule Restructuring & Account Consolidation

Accommodate financial changes smoothly. If a buyer requests an extended equity term or merges two adjoining lots, recalculate payment schedules with applicable surcharges without breaking ledger reconciliation.

Secure Transfer & Clearance Verification

Streamline title transfers. The platform verifies account status before permitting reassignments, producing a formal Certificate of Full Payment / Clearance to confirm dues are settled before releasing transfer documents.

Structured Cancellations & Refunds

Manage defaults systematically. If a contract is terminated, the system computes the allowable refund amount (deducting documented processing costs or applying Maceda Law formulas) and re-lists the unit as available.

Tamper-Proof Audit Logging

Track administrative accountability. The system logs user credentials, timestamps, and previous values for every price update, discount approval, or unit transfer, preventing internal irregularities.
Previous Features

Contracts

Next Features

Reports

FAQs

Does the system prevent double-selling across multiple branches?

Yes. When a lot or condo unit is marked as Reserved or Sold, it is immediately locked in the database. No other sales agent or branch can issue a reservation on that property identifier.

Can we generate standardized transfer agreements from the platform?

Yes. Upload your organization's legal templates; the platform generates completed transfer documents populated with the new buyer's details, government IDs, and payment records.

How are overdue amortization penalties administered?

The system automatically highlights past-due amortizations, with options to apply standard late penalty surcharges or waive fees subject to manager approval.

Is contract data protected when stored in the cloud?

Yes. All contracts are stored in an encrypted cloud database linked directly to the accounting module, keeping records protected and audit-ready.

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