Centralized Real Estate Lead Management System

Eliminate manual lead transcription from advertising spreadsheets. Aiksol360 CRM imports incoming inquiries automatically into a centralized workspace, routes them to property specialists instantly, and triggers automated WhatsApp greetings before competitors respond.

Automated Import from Property Portals & Social Media

Automated Import from Property Portals & Social Media

Connect marketing campaigns directly to your sales floor. Our platform integrates with **Meta (Facebook & Instagram) Lead Ads** and ingests **property portal inquiries (such as Lamudi and Dot Property)** to create buyer profiles automatically. Property specialists receive push alerts the moment an inquiry arrives, allowing them to connect while buyer interest is high.

Direct Acquisition Channels:

  • Meta (Facebook & Instagram) Lead Form sync.
  • Lamudi Philippines and major portal inquiry aggregation.
  • Website inquiry forms and landing page webhooks.
Client Contact Masking & Anti-Theft Protection

Client Contact Masking & Anti-Theft Protection

Protect your client database against unauthorized copying. Aiksol360 provides **Number Masking** to safeguard brokerage assets. Sales personnel can utilize click-to-call or in-app messaging without viewing the complete mobile phone number. This ensures proprietary client databases remain brokerage assets rather than walking out with departing personnel.

Security Features:

  • Mask phone digits (e.g., 0917-123-****) for junior sales personnel.
  • Restrict spreadsheet and CSV download permissions.
  • Audit logs tracking every contact record view.
Activity Timelines & Follow-Up Histories

Activity Timelines & Follow-Up Histories

Maintain complete visibility over client interactions. The Activity Timeline displays a chronological audit log of every phone call, site viewing, WhatsApp exchange, and email logged for that prospective buyer. If an agent is on leave, another team member can step in with complete historical context.

Documented Engagement:

  • Call outcome logs and meeting summaries.
  • Site viewing and model unit visit statuses.
  • Complete WhatsApp and SMS messaging archives.
Pipeline Progression & Stage Tracking

Pipeline Progression & Stage Tracking

Visualize your brokerage sales pipeline. Advance buyer cards through progressive stages: **'New Lead' -> 'Contacted' -> 'Site Viewing Scheduled' -> 'Reservation Fee Paid' -> 'Closed CTS'**. The interactive Kanban board allows managing brokers to identify stalled negotiations and deploy closing assistance.

Pipeline Management:

  • Interactive drag-and-drop Kanban deal board.
  • Isolate stalled negotiations requiring management review.
  • Forecast commission revenue based on pipeline velocity.
Dormant Lead Reactivation (Re-Marketing)

Dormant Lead Reactivation (Re-Marketing)

Reactivate older inquiries systematically. Segment your database for prospects tagged as 'Budget Constraint' or 'Follow Up Next Quarter' from prior months. Broadcast targeted WhatsApp updates when launching new affordable preselling terms or price adjustments, generating sales from existing inquiries.

Reactivation Tools:

  • Filter contacts by historical lost or paused reasons.
  • Deploy targeted SMS and WhatsApp broadcast campaigns.
  • Reassign dormant accounts to active sales specialists.
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Notifications

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Lead Assignment

FAQs

Does the system support standard WhatsApp messaging?

Yes. The platform supports click-to-chat links that open your personal or business WhatsApp, alongside official API integrations for automated chatbots and broadcasts.

Can I route buyer inquiries to specialized project teams?

Yes. Inquiries for high-rise condominiums can be directed to the vertical residential team, while subdivision lot inquiries route to regional land specialists automatically.

What occurs if an assigned agent fails to contact a new lead?

Configure an SLA timer: if an inquiry remains uncontacted for 30 minutes, the platform reassigns the lead to the next available agent and notifies the sales director.

Unlock Greater Operational Efficiency.
Schedule your product demonstration today.

Experience how Aiksol360 Real Estate ERP and CRM streamline sales pipelines, automate collections, and accelerate transaction velocity across the Philippines.

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